Visteon Supplier Report Card Help - Supplier Administration

Supplier Report Card Help - Supplier Administration

Supplier Administration

Last Update: March 2007. Visteon Material Management Process and Practice Leadership

This help page is for external (supplier) users of the Visteon Report Card.

Note: Visteon continues to enhance Report Card, this might result in some minor changes to screens shown in this help document.

Index

Report Card User Types

Explanation regarding Visteon supplier site and parent codes

Accessing Report Card / Log-in

Change Password and Password Rules

Update Site Code Quality System status and Main Contact Information

Enter or Modify Additional Contacts

Commercial and Process Capability Data Entry

Add / Modify / Delete Report Card Users

Report Card User Types

There are three external (supplier) Report Card user types:-

User:		View access
Business sponsor:		View access Ability to update supplier contact names and quality system details Plus additional functionality when Commercial Rating is introduced
Administrator:		View access Ability to update supplier contact names and quality system details Can add / modify and delete supplier users at parent + site codes

A combined role of Business Sponsor + Administrator is available

Note: User password resets have to be requested via reportcd@visteon.com

Explanation Regarding Visteon Supplier Site and Parent Codes

Each supplier site is uniquely identified by a five character code known as a GSDB code. The site code is required to log-in to Report Card. Each site code has a 4 character parent code. A parent code may have multiple site codes associated with it. The user can access all site code belonging to the parent code. The Visteon commodity buyer can provide details of site and parent codes. The schematic diagram below gives an overview of parent – site GSDB codes and linking to Quality and Delivery Ratings. Further information on site codes is available in the Overall Rating help screen.

Accessing Report Card / Log-in

No Report Card user account

Access ‘How to access the Visteon Supplier Report Card’.
Follow instructions on screen entering the site code (or parent code) for the site you wish to access. If the site is registered details of the supplier Administrators(s) are given, please contact the supplier administrator identified requesting a Report Card account. If the site code entered is not registered a message will be displayed requesting that you submit an on-line Report Card registration, follow instructions and link on screen.

Log-in

Select Log-in from the Report Card Home page, either left hand side of menu bar.
Report Card User id, password and site code are required for entry.

On first log-in for a new user, a Visteon application agreement will be displayed and must be concurred to gain access.

Usually a Visteon must read bulletin is displayed at log-in. Please read the bulletin which has a ‘continue’ button at bottom to proceed to the Report Card Menu screen. If a must see bulletin is not in use, the post log-in the Card Menu screen is displayed immediately.

On first log-in or after a password reset, users must reset their password.

Change Password and Password Rules

From menu bar, select ‘Change Password’ from User Admin drop down

Update Password

Password rules including details of suspension of inactive account.

Note: If a Report Card user account is suspended (not used for last 100 days) or locked (several incorrect password entries) the password will need to be reset by Visteon. Send an email to REPORTCD@VISTEON.COM with details of Report Card user id and site code, without these details, the password reset will be delayed.

Update Site Code Quality System status and main Contact Information

Note: Business Sponsor and Administrators users only can update of supplier contact information and Quality System status, standard users (view only) can not.

Log-in to Report Card and select ‘Site’ in Data View section; this lists all site codes belonging to parent code.

Select desired site code.

All site codes belonging to the parent code are listed, the site code used to log-in is at the top of the list.
If potential issues are identified with the parent code and list of site codes belonging to the parent; for example, a site not included or an unexpected site is included in the list or incorrect address details, please discuss this with your Visteon commodity buyer (it is possible that details within Visteon’s Global Supplier DataBase, GSDB, will need to be amended)

From the Site Summary screen select Update Quality System Information Status and Main Contact

For a new supplier without previously entered supplier information, the Update Quality System Status and Main Contact Information screen display is shown below.

Below is the Update Quality System Status and Main Contact Information screen for a typical supplier with supplier quality system details previously entered.

Enter / Update the Quality Control, Logistic and Plant Manager contact details then submit.
Note: Report Card automatically sends emails to the Quality and Plant Managers when a Quality Reject (QR) is raised by a Visteon plant against a supplier or a previously raised QR is modified.

Add New Quality System

From the Update Quality System Status and Main Contact Information screen select ‘Add New Quality System Status’

Select Quality System

Select Quality System Status

Enter date in MM/DD/YYYY format and submit.

To update or delete a previously entered Quality System, select the appropriate update or delete link from the Update Quality System Status and Main Contact Information screen and make update / deletion as necessary.

Enter or Modify Additional Contacts

Suppliers can enter additional key personnel contact information using the Additional Contacts functionality. Examples of possible contacts are (not exhaustive):-

Account Manager	Customer Representative	Product Manager
Logistic analyst	Quality Engineer	Product Engineer

From User Admin dropdown menu select Additional Contacts

Fields with underline are required for contact to be successfully submitted. The add button will create a empty row for a new contact, submit button to enter the new / modified contact details into Report Card

Commercial and Process Capability Data Entry

Data entry screen for commercial data will be activated when Commercial Rating is introduced.

Data entry screen for Process Capability data will be activated when Process Capability component is included in the Quality Rating.

Add / Modify / Delete Report Card Users

Only Administration users can Add / Modify / Delete (external supplier) Report Card users.

Select Add or Modify as appropriate

Fields with underlined titles are mandatory.

The Add User screen is virtually identical to the Modify User screen except no ‘Delete’ button at the bottom of the screen and there is no search facility (top right by user id).